The actions displayed here would normally be restricted to the System Administrator and provide a set of functions for the management of AceShift.
A Menu Access Group is assigned to personnel to give controlled visibility of the menu system based on the group. For example, it is not normally appropriate for all personnel to be given access to all details of everyone in the database. Such access is based on the group they are assigned to. Examples of such groups are Administrator (initial default), Employee Group, Manager, Client.
Once a group has been created, the visibility of the entire menu system may be assigned for each group using the Menus v Menu Access Group action. Clicking the OK button then establishes the menu system for a person of a given group when they log in.
All login actions, whether successful of not, are recorded in an access log. An administrator can then determine who was logged in at any given time.
The AceShift Page Header action allows the company name and address to be entered. This becomes visible when viewing shift times and would appear on any printing. There is an option for these details and/or the company logo to also be included.
Shift Preamble Notes allow for an occasional heading to be included at the top when viewing shift times. This could be used for a general notice such as a Christmas greeting.
The Import Personnel Data action would be used (normally only once), where a company already has personnel records in another application (eg, Microsoft access or Excel) that could be exported. There is a detailed Help link to define the steps to be followed for this action.
Export Shift Data allows for the transfer of shift times, together with the allocation of workers, to a file that could be imported into a financial package.
Some records become obsolete with the passing of time. These records may be removed from the database using the View/Remove Records action. When a delete action is done of many commands, the record is not actually deleted, but is altered so that is cannot be selected in that set of actions. Such records may be removed from the database with this action.
Backup Database is a way of saving the AceShift database on the clients computer. Preference should be given for the database to be backed up on the server.
Restore Database deletes the current database and restores the database from the client computer.
System Setting allow a number of miscellaneous actions to be taken, such as setting the ISP Mail Server and the printable length of page for printing of shifts before a new page is required.
Alter Database allows for a file of database commands to be performed should a revision be made.